NodeVault Privacy Policy (AU & GDPR Compliant)

Last Updated: March 2026

1. Overview NodeVault ("we," "us," or "our") is committed to protecting your privacy. This policy is designed to comply with the Australian Privacy Act 1988, the Australian Privacy Principles (APPs), and the EU General Data Protection Regulation (GDPR).

2. Data Controller For the purposes of the GDPR, NodeVault acts as the Data Controller for the personal information collected via ops.nodevaultai.com.

3. Legal Basis for Processing (GDPR Requirement) We process your personal data under the following legal bases:

  • Consent: When you explicitly opt-in via our forms.
  • Contractual Necessity: When we need your data to provide a technical audit or project proposal.
  • Legitimate Interests: To improve our systems architecture and website security.

4. Information We Collect

  • Identity & Contact: Name, business email, company URL.
  • Technical Data: IP address, browser type, and cookies for site optimization.
  • Systems Data: Information regarding your HubSpot tier and operational bottlenecks shared during intake.

5. Your Rights (GDPR "Data Subject" Rights) Regardless of your location, NodeVault grants you the following rights:

  • Right to Access/Portability: Request a copy of your data in a machine-readable format.
  • Right to Erasure: Request that we delete your personal data ("The Right to be Forgotten").
  • Right to Rectification: Request corrections to inaccurate data.
  • Right to Object: Withdraw consent for marketing at any time.

6. International Data Transfers We use HubSpot and Zapier to process data. These services may store data on servers in the United States. We ensure these providers utilize Standard Contractual Clauses (SCCs) or equivalent safeguards to protect your data during cross-border transfers.

7. Data Retention We retain your information only as long as necessary to fulfill the purposes outlined in this policy or to comply with legal obligations.

8. Security As a technical operations specialist, NodeVault employs rigorous encryption and secure configurations to prevent unauthorized access or data breaches.

9. Contact & DPO For all data requests, please contact our privacy lead at: ops@nodevaultai.com.